Procurement Procedures

The Procurement Department strives to achieve the best price while allowing the District to operate efficiently and economically. The Procurement team reviews or solicits purchase requests to ensure sound procurement procedures were followed and adequate pricing comparisons were obtained. Board approved procurement methods are purchase orders and p-cards. In order to comply with Board procurement policy, the following procedures are provided:

Small Dollar Procurements / P-Cards

Price quotations are not required. The procurement of goods or services totaling less than $5,000 shall be processed as a p-card transaction or a purchase order is assigned. Buying from cooperative contracts and discount pricing agreements is encouraged.

Purchases of $5,000 up to less than $25,000

Competitive Requests for Quote must be obtained from a minimum of two suppliers for procurements of goods or services totaling above $5,000 not to exceed $25,000. All purchase requests are reviewed by Procurement before approval of a purchase order.

Procurements of $25,000 and above

A formal competitive process is conducted and facilitated by Procurement. An Invitation to Bid or Request for Proposal process may be used, subject to Procurement Department review. District Board of Education approval is required for the procurement of goods and services totaling $100,000 and above before a contract is awarded.

Professional Services / Instructional Materials

Contracting for professional services, procurement of educational workbooks, textbooks, library books, and expendable Science supplies are exempt from the competitive bid requirements. Appropriate contract documents are submitted to Procurement prior to purchase order approval.